Race Organizer Checklist

Here is a helpful checklist to assist in planning your road race.

• Select your date from the available road race dates
• Submit your request to the Carolina Union via 25Live (REQUIRED)
• Sign the UNC Police Road Race Agreement (REQUIRED)
• Notify city officials, Town of Chapel Hill and obtain any permits/approvals, see contacts in Resources. (REQUIRED)
• Determine your starting line, reserve a parking lot on the race route or reserve Bynum Circle (REQUIRED).
  • Effective Fall 2024, Campus Y is not a reservable space for Road Races.
• Reserve portable restrooms for your attendees through a third party vendor. (HIGHLY RECOMMENDED)
• Conduct Risk Assessment (HIGHLY RECOMMENDED)
  • Student Organizers learn about risk management, here)
  • Consult with UNC Environment, Health, and Safety Name your event and design your logo 
• Confirm EMS has been notified of your road race 
• Establish a registration price and build your budget
• Familiarize yourself with the course and event footprint
• Draft your event timeline
• Schedule rentals (if applicable) 
• Hire a race timer (if needed)
• Order race supplies
• Promote the event